Documentation and Archives Division, Office of General Affairs, China University of Science and Technology

Introduction:
This section is responsible for the documentation and the postage of mail for the whole school. In order to save manpower and material and to promote efficiency, since May of 1994 the section began to implement the “Hsian Wei System”, which opened a new page in the exchange of electronic version of official documents. With the adoption of the “Han Long System” in mid-August 2006, the process of documentation has become even smoother.

Major tasks are listed below:

1. To receive, dispatch and forward, check and file official documents in both electronic and paper versions
2. To manage postal matters

Chief：Li-Ling Chang
E-mail：clr@cc.cust.edu.tw
Tel：2782-1704 #158

Custody Section

This section is responsible for the management of the school property. Staff members consist of a section chief and two senior clerks, who deal with drafting and revising the security procedures related to school property and manage business concerning the increase, decrease, loss, transferring, borrowing, taking inventory, scrapping, verifying and inspection of school property and supervise and assist relevant offices and departments to establish management procedures to take care of their belongings.

• 1. To draft and revise regulations concerning the custody of school property.
• 2. To handle business related to the database of property.
• 3. To record, allocate, manage and label school property.
• 4. To check and record property that needs to be discarded and to submit expense accounts for reimbursed items ?
• 5. To handle business related to lost property.
• 6. To conduct business related to property protection, management and taking inventory.
• 7. To handle business related to the declaration and management of the increase, decrease, shifting and borrowing of school property.
• 8. To implement the procedure of confirming and scrapping of property with the cooperation of the Accounting Office and the relevant units which use the property.
• 9. To handle business related to the property (particular case) that is left unused or to be discarded as scrap.
• 10. To manage the use of air conditioning of school buildings.
• 11. To handle other affairs related to the management of school property.
• 12. To carry out assignments from the dean.
• Chief：Hsu-Sheng HsiaoE-mail：dspnhsia@cc.cust.edu.tw Tel：2782-1462 #316
• Senior Clerk：Kuo-Chuan Liao E-mail：lkc@cc.cust.edu.tw Tel：2782-1462 #180